Privacy policy

i. Candidate: if you are a candidate seeking employment with the Practice, the Practice may collect and hold information including your name, address, email address, contact telephone number, gender, age, employment history, references, resume, medical history, emergency contact, taxation details, qualifications, and payment details.

ii. Client: if you are a client of the Practice, the Practice may collect and hold information including your name, address, email address, contact telephone number, gender, and age.

iii. Supplier: if you are a supplier of the Practice, the Practice may collect and hold information including your name, address, email address, contact telephone number, business records, billing information, information about goods and services supplied by you.

iv. Referee: if you are a referee of a candidate being considered for employment by the Practice, the Practice may collect and hold information including your name, contact details, current employment information, and professional opinion of the candidate.

v. Sensitive information: the Practice will only collect sensitive information where you consent to the collection of the information and the information is reasonably necessary for one or more of the Practice’s functions or activities. Sensitive information includes, but is not limited to, information or an opinion about racial or ethnic origin, political opinions, religious beliefs, philosophical beliefs, membership of a trade union, sexual preferences, criminal record, health information, or genetic information.

5.2 The Practice may collect personal information in a number of ways, including but not limited to:

i. through application forms;
ii. by email or other written mechanisms;
iii. over a telephone call;
iv. in person;
v. through transactions;
vi. through our website;
vii. through surveillance camera;
viii. by technology that is used to support communications between us; a) through publicly available information sources (which may include telephone directories, the internet, and social media sites); b) direct marketing database providers.

5.3 When the Practice collects personal information about you through publicly available information sources, it will manage such information in accordance with the APPs.

5.4 At or before the time or, if it is not reasonably practicable, as soon as practicable after, the Practice collects personal information, the Practice must take such steps as are reasonable in the circumstances to either notify you or otherwise ensure that you are made aware of the following:

i. the identity and contact details of the Practice;
ii. that the Practice has collected personal information from someone other than you if you are unaware that such information has been collected;
iii. that collection of personal information is required by Australian law, if it is;
iv. the purpose for which the Practice collects the personal information;
v. the consequences if the Practice does not collect some or all of the personal information;
vi. any other third party to which the Practice may disclose the personal information;
vii. the Practice's privacy policy contains information about how you may access and seek correction of personal information held by the Practice and how you may complain about a breach of the APPs; and
viii. whether the Practice is likely to disclose personal information to overseas recipients, and the countries in which those recipients are likely to be located.

5.5 Unsolicited personal information is personal information that the Practice receives which it did not solicit. Unless the Practice determines that it could have collected the personal information in line with the APPs or the information is contained within a Commonwealth record, it must destroy the information to ensure it is de-identified.

6.2 The main purposes for which the Practice may collect, hold, use, and/or disclose personal information may include, but are not limited to:

i. recruitment functions;
ii. client service management;
iii. training and events;
iv. surveys and general research; and
v. business relationship management.

6.3 The Practice may also collect, hold, use, and/or disclose personal information if you consent or if required or authorized under law.

Direct marketing:

6.4 The Practice may use or disclose personal information (other than sensitive information) about you for the purpose of direct marketing (for example, advising you of new goods and/or services being offered by the Practice).

6.5 The Practice may use or disclose sensitive information about you for the purpose of direct marketing if you have consented to the use or disclosure of the information for that purpose.

6.6 You can opt out of receiving direct marketing communications from the Practice by contacting the Privacy Officer in writing or, if permissible, accessing the Practice's website and unsubscribing appropriately.

7.1 The Practice may disclose your personal information for any of the purposes for which it was collected, as indicated under clause 6 of this policy, or where it is under a legal duty to do so.

7.2 Disclosure will usually be internally and to related entities or to third parties such as contracted service suppliers.

7.3 Before the Practice discloses personal information about you to a third party, the Practice will take steps as are reasonable in the circumstances to ensure that the third party does not breach the APPs in relation to the information.

i. the reasons for the refusal; and
ii. the mechanisms available to you to make a complaint.

i. the reasons for the refusal; and
ii. the mechanisms available to you to make a complaint.

9.4 If the Practice corrects personal information that it has previously supplied to a third party and you request us to notify the third party of the correction, the Practice will take such steps as are reasonable to give that notification unless impracticable or unlawful to do so.

i. collects is accurate and complete; and

ii. uses or discloses is, having regard to the purpose of the use or disclose, accurate, up-to-date, and complete.

10.2 The Practice will take steps as are reasonable in the circumstances to protect the personal information from misuse, interference, loss, and unauthorized access, modification, or disclosure.

10.3 If the Practice holds personal information that it no longer needs for any purpose for which the information may be used or disclosed, the information is not contained in any Commonwealth record, and the Practice is not required by law to retain the information, it will take such steps as are reasonable in the circumstances to destroy the information or to ensure it is de-identified.

i. where the Practice is required or authorized by or under an Australian law, or a court/tribunal order, to deal with individuals who have identified themselves; or
ii. where it is impracticable for the Practice to deal with individuals who have not identified themselves or who have used a pseudonym.

11.2 However, in some cases, if you do not provide the Practice with your personal information when requested, the Practice may not be able to respond to your request or provide you with the goods or services that you are requesting.

12.2 If you wish to make such a complaint to the Practice, you should first contact the Privacy Officer in writing. Your complaint will be dealt with in accordance with the Practice's complaints procedure, and the Practice will provide a response within a reasonable period.

12.3 If you are unhappy with the Practice's response to your complaint, you may refer your complaint to the Office of the Australian Information Commissioner.

i. Telephone number: 08 9192 1624
ii. Email address: Hello@Dntlcode.Com.Au
iii. Postal address: 6 Barker Street, Broome, WA 6725